Strategic Projects Executive (Director's Office)

Job Summary

Salary: £32,000 per annum.

Please note we might close a vacancy early due to a high number of applications being received. Interested candidates are encouraged to submit their application as early as possible.

We are seeking an exceptional Strategic Projects Executive to support a Director on a fixed-term basis until March 2027.

Working as part of the Director's Office, this role will provide high-level executive coordination and administrative support across a portfolio of strategic priorities, external engagements and organisational initiatives. The postholder will play a critical role in ensuring activities remain organised, coordinated and on track, enabling the Director to focus on strategic leadership, relationship building and decision-making.

The role will support the coordination and administration associated with a range of high-profile activities including planning for the United Nations General Assembly (UNGA) 2026, the World Economic Forum Annual Meeting in Davos 2027, War Child UK's Gala Event 2026, advocacy initiatives and engagement with War Child's founding global ambassadors.

The role is responsible for the coordination and administration of strategic initiatives, the postholder will ensure effective planning, action tracking, information management, relationship mapping and follow-through across the project portfolio.

This role is ideally suited to a highly organised and proactive individual who excels at managing competing priorities, coordinating complex schedules and ensuring actions are followed through to completion.

The team regularly comes together in our London office for collaboration, relationship-building and key meetings. The successful candidate will be expected to attend these in person and support initiatives in London and elsewhere, as required.

Your Role

This role is central to the effective coordination of key organisational projects and of the Director's priorities and commitments.

You will work closely with the Director to coordinate a portfolio of strategic projects, events and engagements, providing exceptional administrative, planning and organisational support. Acting as a trusted operational partner, you will ensure information is organised, actions are tracked, deadlines are visible and preparations for key meetings, events and international engagements are delivered to the highest standard.

Working across multiple teams and War Child member organisations, you will support communication, coordination and information flow whilst maintaining oversight of key actions, documents, timelines and logistics.

Your Responsibilities

• Provide high-level executive support to the Director, including complex diary management, meeting preparation and prioritisation of competing commitments.
• Coordinate the Director's portfolio of strategic projects and engagements, maintaining oversight of actions, deadlines, dependencies and key deliverables.
• Track and progress actions arising from meetings, projects and strategic discussions, ensuring appropriate follow-up and accountability.
• Coordinate information, inputs and communications across War Child member organisations and internal teams to support effective planning and collaboration.
• Schedule and support meetings across multiple teams and time zones, including preparing agendas, briefing materials, notes and action logs.
• Prepare presentations, briefing papers, reports, proposals and other materials for internal and external stakeholders, events and engagements.
• Coordinate planning and administration for key external engagements, including the United Nations General Assembly (UNGA) 2026, the World Economic Forum Annual Meeting in Davos 2027, advocacy activities and engagement with War Child's founding global ambassadors.
• Maintain project documentation, filing systems, stakeholder maps, action trackers and records, ensuring information is accurate, accessible and up to date.
• Map stakeholders and relationships key to projects, maintaining up to date records of all activity and identifying any opportunities for engagement
• Maintain accurate records of contacts, meetings and engagement activity in Salesforce and support research and information gathering where required.
• Coordinate domestic and international travel arrangements for the Director, including itineraries, accommodation, visas, logistics and briefing packs.
• Undertake administrative and operational tasks delegated by the Director and proactively identify issues, risks or bottlenecks requiring attention.
• Collaborate with colleagues across War Child to support effective coordination, communication and information sharing.
• Contribute to a culture committed to safeguarding children and adults and compliant with War Child UK's Safeguarding and PSEAH policies.
• We are committed to building an inclusive and equitable workplace. All staff are expected to actively contribute to this by embedding principles of diversity, equity, inclusion, and belonging into their day-to-day work, decision-making, and interactions with colleagues, partners, and supporters.

You Are

Essential experience

• Significant experience providing executive support to Director or Executive-level leaders.
• Experience coordinating complex projects, programmes, events or strategic initiatives.
• Experience managing actions and deliverables across multiple workstreams.
• Experience coordinating international meetings, travel and logistics.
• Experience preparing high-quality reports, presentations and briefing materials.
• Experience maintaining accurate records and relationship information using Salesforce or similar systems.
  
  

Person specification

• Highly experienced in providing executive-level support to senior leaders.
• Able to manage complex workloads, competing priorities and multiple deadlines simultaneously.
• Exceptionally organised with outstanding attention to detail.
• Skilled at coordinating complex programmes of activity and ensuring actions are completed.
• Able to create clear, engaging and professional presentations, reports, briefings and meeting materials.
• Highly adept at managing Outlook calendars, inboxes and scheduling requirements.
• A confident user of Microsoft Office applications, particularly PowerPoint, Word and Excel.
• Experienced in using Salesforce or similar CRM systems.
• Able to work calmly and effectively in a fast-paced environment where priorities may change quickly.
• Comfortable working autonomously while maintaining strong collaborative relationships with colleagues.
• Proactive, solutions-focused and highly dependable.
• Naturally discreet and highly trustworthy when handling sensitive information.
• A strong communicator with excellent written and verbal communication skills.
• Committed to high standards of administration, organisation and follow-through.

About Us

Our Values

• Bold: We use our passion and creativity to deliver high quality evidence-based work designed to maximise our beneficial impact for children in conflict.
• Accountable to children: Children can rely on us to respond to their voices and to treat them with respect and dignity.
• Anti-racism: Anti-racism is not merely a belief. It includes actions that we mainstream throughout our work to change and challenge policies and behaviours that perpetuate racism.
• Transparent: We expect to be held to account by our supporters and participants and we respond with openness and honesty.
• Supportive of each other: We support each other to achieve ambitious goals and be the best we can be. We are honest and open, sharing our successes & confronting our challenges.

Our Benefits

• Flexible working - we recognise the considerable benefits that flexible working can bring and are happy to discuss any possible flexible working options with our employees from hiring. For most roles, the following types of flexibility are usually possible: flexible hours, occasional working from home and compressed hours.
• Annual leave – 28 days per year (full-time) rising to 33 days with service, plus bank holidays
• Pension - all eligible employees automatically enrolled into a Group Personal Pension Plan with a 5% employer contribution, with minimum employee contribution on a salary sacrifice basis. This increases to 6% after one year's service. 
• Family leave – we offer enhanced Maternity, Partner/Co-Parent/Paternity Leave, Adoption & Shared Parental Leave
• Health & wellbeing - employees may take advantage of a healthcare cash plan and a range of wellbeing initiatives and training. In addition, all employees have access to free, confidential one-to-one wellbeing consultations with trained counsellors.
• Learning & development - dedicated to the investment in learning and continuing professional development for all our employees
• Workplace Nursery Benefit – employees make tax and NI savings on nursery costs for children up to the age of 5
• Flexible public holidays - up to two standard UK public holidays can be exchanged for those that have cultural or religious significance. 
  
• Cancer Cover: Voluntary contributions can be made through payroll allowing employees to claim back on a range of cancer treatments.
• GP 24/7 Helpline: A GP helpline is be available to all UK employees providing access to a qualified GP, 24/7 via a telephone or webcam consultation, and offers diagnosis, advice and reassurance on a range of medical matters, as well as authorisation of private electronic prescriptions.
• Welcome Bag for new starters: A War Child Tote bag, War Child T-shirt and some other practical things to welcome new colleagues to War Child.
• Discounts on War Child Merchandise: 25% discount on full price War Child merchandise, available to all employees, sold through Everpress. 
• Range of flexible benefits such a Cycle to Work scheme and season ticket loans.

Flexible Working

We positively support flexible working arrangements. These currently include: office working, homeworking, part-time hours, compressed hours, flexi-time, flexi-place (hybrid working) and job shares. We would be happy to discuss individual flexible working requests during the interview process.

How to Apply

• To apply, simply submit an application through our Current Vacancies page and attach a copy of your CV.
• On occasion, we might close a vacancy early due to a high number of applications being received. Interested candidates are encouraged to submit their application as early as possible.
• If you have any questions about reasonable adjustments before or during your application, we welcome the opportunity to talk about what we can do to fairly adapt our process for you. Please share what you’re comfortable with to help us put the right support in place, by emailing careers@warchild.org.uk. Anything you tell us will be kept completely confidential by our HR team.
• We are unable to provide sponsorship for this post. In order to apply, you must be able to demonstrate your eligibility to work in the country where this role is based.

Safeguarding

Our work with children and at-risk adults to ensure their safety is our top priority. We are committed to safeguarding children and vulnerable adults in all aspects of our work. We maintain a zero-tolerance policy for any behavior or practices that put children and/or vulnerable adults at risk of abuse or harm.

Successful applicants will be required to comply with and sign our Safeguarding Policy, Code of Conduct, and PSEAH Policy. You can find the Safeguarding and Integrity policies here:
https://warchild.sharepoint.com/sites/Integrity

Diversity and Inclusion

We value diversity and inclusion and are committed to ensuring that all our people and job applicants are treated fairly, irrespective of where, what or whom they were born, or of other characteristics. We want to offer a safe and inclusive workplace where all our people, especially those who are currently marginalised or underrepresented, can be themselves at work. You can read our Diversity and Inclusion policy on our website, and if you have any questions about our commitment to diversity and inclusion do get in touch: https://www.warchild.org.uk/our-work/policies-and-reports/diversity-and-inclusion

Pre-employment Checks

Employment with War Child will be subject to the following checks prior to your start date:

• a satisfactory police record check to include a Disclosure and Barring Service (DBS) check and/or an International/National Criminal Record Check
• a clear vetting and Due Diligence check
• receipt of two professional satisfactory references